Information for Exhibitors

Exhibition Open Hours
Thursday 21 November  2024 - 7:00am - 5:30pm

Exhibition Pack In / Pack Out Schedule
Due to Health & Safety requirements, exhibitors will not be granted access to the exhibition area prior to these times, unless authorised by the Conference Organisers.

• Exhibitor Pack In: Thursday 21 November 2024, 6.00am - 7.30am
• Exhibitor Pack Out: Thursday 21 November 2024, from 5.30pm

Trestle tables at the Intercontinental Hotel are:

• 690 mm in height
• 740 mm in width
• 1.48 metres in length

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Download a Delivery Label here

Download Exhibitor Instructions

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Deliveries
Arranging couriers and transportation of equipment along with any costs associated with storage of equipment, is the sole responsibility of the sponsor/exhibitor. Please use the Delivery Label via the download box above and attach to every box/piece being sent to the venue. for deliveries to the venue. Deliveries should arrive no earlier than Wednesday 20 November 2024.

​Collections
Pick up is to be arranged as soon as possible after the conference from the venue. Any items left behind will be stored for a short time before being disposed. Please remove all packaging, boxing and rubbish prior to leaving the venue.

​Emergencies

• The venue is equipped with smoke and heat detectors, fire hose reels, fire extinguishers and a fire sprinkler system. 
• Fire evacuation signs, fire hoses and fire alarm switches must remain visible and accessible at all times.
• If the alarm is activated, please evacuate the building immediately and proceed to the assembly point.
• ​Follow all instructions given by the designated Fire Warden/Duty Manager who will be wearing a high visibility jacket​.​​

​​Electricity
Installation of electrical equipment, including lighting fixtures, must adhere to Electrical Regulations. Electrical test and tag of equipment is COMPULSORY.

​Fixtures & Fittings
No tapes, nails or fixtures of any kind are to be affixed to the walls, doors, floor, ceiling or glass in the venue. No freestanding fitment may exceed 2 metres in height or extend beyond the boundaries of your space. This includes exhibits, names or logos of your organisation/s and advertising materials.

Insurance
It is the exhibitor’s responsibility to confirm insurance as required, to cover yourselves against all risks at the conference. The exhibiting company shall be responsible for all aspects of setting up and operating its own space and shall bear the responsibility to confirm public liability and indemnity insurance (as required). Exhibitors shall bear the full responsibility of compensation in case of accidents without making any related insurance claims to the Conference Hosts or Workz4U Conference Management.

Terms & Conditions
Please ensure you are familiar with the terms and conditions set out in the Sponsorship & Exhibition Prospectus. Those conditions work alongside this information provided in this document.

WiFi
The venue offers a complimentary WiFi internet service to all Symposium participants.  ​